The Best Incentive Tour Plus 10 Tips On How To Plan It

Incentive Tour

Are you in charge of planning a corporate incentive tour? If so, you have your work cut out for you. It can be difficult to plan an incentive tour that meets the needs of everyone involved. But with careful planning and some advanced research, it can be done!

Incentive Tour (Image Credit: Pexels)
Incentive Tour (Image Credit: Pexels)

Plus, these trips can be a great way to show your team how much you appreciate their hard work.

In this blog post, we will discuss the top 10 tips for planning a corporate incentive tour. Follow these tips, and you are sure to create a successful incentive tour!

1. Start planning as early as possible

An event or meeting can usually be scheduled six months to a year in advance. However, an incentive tour is a very different animal. In order to create anticipation and give your staff the opportunity to "earn" the trip, you must start planning at least 18 months in advance. The peak season may need you to make even more advanced plans, depending on where you wish to go. Additionally, you must allow team members enough time to prepare their passports and other documentation if the destination is abroad.

2. Set the date right

Everyone has bad days every now and again. Your staff members are the same. These are just a few of the challenges your staff members encounter every day, along with difficult product testing, a new release, and demanding projects.

When scheduling, pick a time that fits both the staff's disposition and the organizational goals of the company. There are a few factors to take into account for the ideal scheduling, such as a slow office period, favorable weather, and a low number of vacation and sick leave requests.

3. Set the goals and budget of your incentive tour

A company's incentive tour should focus on achieving achievements while assisting its devoted workers. Therefore, the core of your incentive travel program should be your company's values and objectives.

Incentive Tour - Budget Planning (Image Credit: Pexels)
Incentive Tour - Budget Planning (Image Credit: Pexels)

Make sure your tour's goals are properly stated. How will you be establishing your goals? How will you monitor them? Will achieving these objectives guarantee that your business is moving in the correct direction?

The budget is a crucial factor in any incentive tour planning. How much money can your business afford to invest in the program? This sum should be kept in mind because it will determine whether your employee (or employees) travels locally for a day or two or internationally for a week.

4. Be ready for unexpected challenges

When organizing a company incentive tour abroad, you should be prepared for any potential difficulties that may arise.

A few of these are the market situation, staff morale, and organizational structure.

Other considerations include whether the trip will be handled internally or by an agency.

Tax ramifications are another thing to think about. One is that the business incentive trip may need for particular tax documentation or taxes of the receivers.

5. Set the specific dos and don'ts of the incentive tour

It's crucial to be as clear and detailed as you can when announcing the trip and outlining the aim for team members to accomplish. While some organizations prefer that team members travel alone in order to accomplish the trip's objectives, others permit spouses and/or families to join. Before making any announcements, it's crucial to settle on every feasible detail so that there are no ambiguities regarding the criteria required to qualify for the award.

6. Consider hiring an event planner

If you are assigned to organize the incentive tour, it does not automatically mean that you will plan the entire tour. There are event planners that could help you. FunEmpire has approachable staff and facilitators that could help you with your event.

And think about having your event planner present to answer questions and direct the agenda. Because an experienced meeting planner will have connections with a network of vendors and clients, they may be able to negotiate discounts or other cost-saving measures that you wouldn't be able to get otherwise. This could even result in you saving money.

7. Have an effective performance tracking system

Travel incentives are essentially a prize for a job well done. Knowing this, it is essential to have a strong performance management system. You need metrics to gauge performance since you must monitor your team's progress. This is difficult because, as we all know, performance ratings and other quantitative metrics of performance management are prone to error.

Consider starting routine performance discussions to make sure you are inspiring your staff to work well. Through these discussions, managers will be able to speak with staff members more frequently, providing them a better understanding of how staff members are doing and how they may develop.

8. Know who will participate

This could apply to management, staff, salespeople, or even clients. By being aware of this, you can better organize a program that will benefit the participants.

9. Set what tasks to do during the tour

To choose assignments that are appropriate for your target group, take into account prior performance and employee behavior. Morale and motivation may increase as a result.

10. Evaluate your incentive tour

You should conduct a poll of both winners and losers at the conclusion of the program to ascertain whether the goal was achieved. Apply these tips to the subsequent business incentive trip itinerary you plan.

Incentive Tour

Planning a corporate incentive tour can be difficult, but it is definitely worth the effort. By following the tips in this blog post, you are sure to create a successful incentive tour for your team. Thank you for reading!

Don't forget to check out more of our articles about team building, travels, and celebrations down below: