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How To Plan A Birthday Party in Singapore [2024]

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How to Plan a Birthday Party Singapore

How to Plan a Birthday Party Singapore
How to Plan a Birthday Party Singapore

Planning a birthday party can be thrilling yet challenging.

Planning an event involves choosing a place, budgeting and creating memorable moments. It can be exciting as well as stressful.

The best birthday party planning steps in Singapore for 2024 are Choose the date and time, Settle on a budget, Create a Guest list, Pick a Venue, Choose a birthday package (optional), Pick a party theme, Send out invitations & gather decorations for the party, Plan the Food & Beverages, and D-DAY.

With our 9-step guide, you’ll be able to cover all your bases and have an easy, stress-free festa in no time!

Quick Summary

  • If you’re planning a birthday party for a child in Singapore, follow these steps: select date, budget , guest list, venue, party theme, birthday party packages, send out invitation, choose food and beverages. It would help prepare for the big day.
  • Organizing a birthday party in Singapore requires careful planning in order to make the event successful and enjoyable. Below, we will see factors that can be taken into account when making this decision, such as the party’s budget, its theme, the people invited, and the activities arranged for it.
  • FunEmpire is Singapore’s leading corporate event company with over 50,000 successful events and more than 8,000 5-Star reviews from clients.

Key Things To Remember Before Planning A Birthday Party

  • Set the budget: First, determine how much you can afford to spend on the birthday party in total. This will help to narrow down your venue and food options based on cost.
  • Find a venue: After you have chosen what type of birthday is to be celebrated, you must choose where exactly is the birthday person going to celebrate his/her birthday. This may vary depending on the age of the birthday celebrant. For example, for a party of children, you will have to look for a playground or indoor play area because within that age-range kids are not going to enjoy a restaurant or a bar. For an adult birthday party, looking for an appropriate restaurant or bar seems like the main thing to do.
  • Pick an appropriate day and time: Once you finalise a venue, decide on an appropriate day and time for the birthday celebrant and their guests. Make sure the birthday boys and girls and their guests can attend without inconveniences.
  • Send out party guest invitations: Once you have determined the details of when and where the party will take place, you can send out party guest invitations. It depends on the style of your celebration whether you choose to send an electronic or a paper birthday party invitation.
  • Make final catering decisions (if required): If you have chosen to have the party at a place that does not have an on-site kitchen or dining facility, you might need to work with a professional caterer to finalise the catering arrangements.
  • Set up a game or activity for the kiddies (or grown-ups!): if the party is for kids, you should try to set up a game or an activity for them to do, usually to keep the younger ones entertained throughout the party, which led to a memorable occasion!
  • Note any special requests from the person being honored: Any other special requests from the birthday celebrant such as a certain theme requested, or a specific kind of food that a person loves to eat, or some special decor or people they have employed to make their day unique from others.
  • Decorations/Birthday cakes/cupcakes or dessert: then you will need to get the preparation done so that everything turns out okay. you should give your venue a festive feel by putting up decorations so maybe you should hang streamers or balloons for a better look . you should also get a birthday cakes or cupcakes or dessert for everyone to enjoy.
  • Make sure that you allow sufficient time for packing up: Finally, make sure that you allow sufficient time for packing up (if you are doing this for a fair or other largescale event), and also perhaps ask a few helpers with this task if at all possible, as it is quite a chore.
  • Host: Consider hiring professional and dedicated party hosts so you and your party guests can relax.

How to Plan a Memorable Birthday Celebration in Singapore

Step 1: Choose the date and time

Choose the Date and Time (Credits:
Choose the Date and Time (Credits:

The first thing, is to set date/time for in planning the birthday party as everyone’s schedule might be different.

However, if you pick Saturday or a holiday in the same month, that would be more apt because most of the people are free from work on a holiday and they generally don’t have their holidays planned before hand.

Step 2: Settle on a budget

Settle on a Budget (Credits:
Settle on a Budget (Credits:

The second aspect is a budget. The budget breakdown for your birthday party plan is the most important aspect as it has an aspect on all the other issues.

Initially you can make a budget via an excel spreadsheet through a budget template, you will continue by dividing how much should be allocated. For how many entertainment, food, decorations.

Always keep it real. You don’t need to spend a bombshell for your party even though you want it funfilled. Just make sure all the mandatory costs captured because if there is an unforseen cost, the unplanned costs may engage in a party of its own and that will kill the party.

Step 3: Create a Guest list

Create a Guest list
Create a Guest list

Drawing an guest list also helps you double-check to see if you have sent them all invitations and no one had been left out. It also has some effect on other aspects.

For instance, if the number of guests goes up, the overall budget is bound to increase as you will probably need a bigger hall, more food options to handle them all.

So, remember, the more ‘friends’ you invite, the less merry you may be. Be mindful of your budget and ask only those who are happy to celebrate your day

One is to use an RSVP list so you can track who (and who hasn’t) committed to the guest list, as well as any special food requirements.

Step 4: Pick a Venue

Pick a Venue (Credits:
Pick a Venue (Credits:

After you have decided who is going to be invited to your birthday party, the next thing you have to do is to choose a place that is going to be able to contain everybody.

For example, as we mentioned earlier, the number of people that going to be invited and the number if guests who will actually show up will determine the size of the the venue required (will a birthday venue with 5-8 people be enough or is this a venue with a 50-100 people capacity required?)

But not many people’s house are big enough for so many people. So if you have many guests and your house is not big enough to hold them all, you have to hold your birthday party in somewhere else like hotels or event spaces.

Here’s a list of possible birthday venues or event space rentals to consider:


PriceVenue starts from $99/hour, Activities starts from $15/pax
CapacityUp to 150 pax
AddressHyperspace, 91A Lavender Street, Singapore 338719
Phone Number8769 1955


PriceVenue starts from $70/hour, Activities starts from $15/pax
CapacityUp to 80 pax
Address60 Tannery Ln, Singapore 347803
Phone Number+65 6016 7147

The location you choose will also determine what your guests might do: the location of the birthday party will also depend on the age-group who will be attending.

Step 5: Choose a birthday package (optional)

Choose a Birthday Package (Credits:
Choose a Birthday Package (Credits:

The next step, obviously, is optional. You can choose to plan the birthday celebrations yourself or outsource to a party planner to plan the party for you.

Step 6: Pick a party theme

Pick a Party Theme
Pick a Party Theme

Who says that having themes for the party is just a childish thing and a waste of time? I believe it actually can make a party more fun.

However, if you are planning the party for someone else, you should first ask them if they would like this option. It is because even though the birthday party plan with a certain theme is quite unique, adding this theme to the birthday party will increase the cost of the birthday party by including items such as food, decorations and invitation that all have to be with the same theme.

Step 7: Send out invitations & gather decorations for the party

Send out invitations (Credits:
Send out invitations (Credits:

When everything from your car rentals to your eventual timeslot has been confirmed, you can start sending out invitations to your guests.

But when exactly should you start sending out the invitations? You should send out those invitations at least a month in advance and give them enough time to prepare for it.

Step 8: Plan the Food & Beverages

Plan Food & Beverage (Credit: Shutterstock)
Plan Food & Beverage (Credit: Shutterstock)

Finally, nothing is worse than not having food (at a birthday party!) so decide what kind of food will be most appropriate for the party. Ask potential guests if they have any dietary restrictions, if, for example they are gluten- free, or if they are vegetarian.

Another thing I recommend is doing any birthday party food you have in a buffet style. This allows your guests to feed themselves whenever they feel like it, which makes it more convenient!

Step 9: D-DAY


Oh no, the party day arrived! However, before the party, call up all the people you’ve arranged to help you.First, you have to set up decorations and food (if necessary).

Second, make sure the food arrives at the venue on time.

How to Plan a Birthday Party Singapore

Planning a perfect party is not difficult at all, as the preparation steps given below will guide you into organising a party that will leave your guest with a beautiful memory. We are here to ensure that your guests enjoy themselves and leave with a promise to visit again.

Here’s to making the next birthday party you plan a resounding success!

Explore more fresh ideas and fun activities on our site before your next vacation!

Frequently Asked Questions (FAQ)

If you have any questions about how to plan a birthday party in Singapore, you can refer to the frequently asked questions (FAQ) about How To Plan A Successful Birthday Party in Singapore below:

How to plan the perfect birthday party in Singapore?

If you are planning a birthday party with a theme in Singapore, follow these 9 steps to organise it in fast and efficient manner: begin with choosing the date, decide money/budget for birthday bash/celebration, write guest list, select venue, plan theme of party, plan/book birthday party package, send invitation for celebrations, plan what to make and eat for the party, and be ready for grand party.

What are the best kids birthday party venues in Singapore?

The best kid’s birthday party venue in Singapore include FunEmpire HQ, The Cage @ Kallang, CharisTurf @ Eunos, Futsal Arena @ Yishun, and Wing Fong Building.

How can I make my child’s birthday party a fun and exciting experience in Singapore?

To make this the most incredible birthday party for your kid, you might want to include engaging activities, games, and entertainment that revolve around what your kid likes. There are plenty of kids party venues in Singapore that can offer exclusive activities. You can also consider hiring party additional entertainment crew who know how to keep the energy up!

What should be considered when planning a birthday dinner in Singapore?

When you made the plan for a birthday dinner in Singapore. You should take into consideration whether the birthday kid and the other guests want a diner sit down or a buffet-style meal. When you make the plan for the birthday dinner at Singapore, you have two options for dining there, dinner sit down or buffet-style meal. It depends on the people you are inviting for the dinner.

How can I ensure a memorable celebration for my child’s birthday party in Singapore?

An easy way to make kids birthday parties unforgettable is to personalise the party for the birthday person’s hobbies. You can have a themed party with a themed decoration, party favour, special party bags, and birthday cake with their favourite character or hobby on it. A private party room could also make the party more fun.

What are some popular venues to host parties for children in Singapore?

There are numerous party venues in Singapore like Mcdonald’s birthday party for children’s birthday party, choices include indoor playgrounds, theme parks or even visit animal reserves. Each venue offers something different so choose wisely one of them to help your little one enjoy his special day.

What are some tips for successful party planning in Singapore?

Planning a party well takes time, so it is important to set a budget and decide on your invitations early. Make sure to choose a venue that is age-appropriate and based on your birthday child’s interests. Don’t forget goodie bags, party favours, food, and drinks as well as giving some thought to the dressing code. Consider hiring a professional party host as well, so you and your guests can relax.

What are the best party venues in Singapore?

The best party venues in Singapore include FunEmpire HQ, The Cage @ Kallang, CharisTurf @ Eunos, Futsal Arena @ Yishun, and Wing Fong Building.

Other alternatives include Universal Studios Singapore, Splat Paint House, Little Artists Art Studio, Singapore Zoo, Sentosa Island, and Arty Party.

Rachel Tan avatar

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I'm currently the editor at FunEmpire Media. I've over 8 years of experience in the media industry discovering the best local businesses, places and things to do. From lifestyle, entertainment, food, travel, education and more, I strive to curate the very best in Singapore.

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